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Vendors

Thank you for your interest in vending at Bootfest!

Vendor applications for Bootfest 2019 have now closed. Please download the printable Bootfest 2019 vendor applications below and submit to be placed on the waiting list.

Entering its ninth year, Bootfest continues to draw thousands of attendees annually. Attendees come for the live Texas Country and Rock music acts, the fun kids' activities, the car, truck, and motorcycle show, and western performers. Of course, attendees also come for the great shopping and food.

Application and Vending Timeline

We select vendors based on the attendee experience; a diverse, quality and unique selection of products festival-wide is our goal. Application does not guarantee selection to participate in Bootfest. We want our attendees to enjoy the selection of quality food and merchandise at Bootfest and return for it year after year. Likewise, we want our vendors to enjoy the event profitably.

  • Vendors must read and understand the Vendor Guidelines outlined below.
  • All deadlines are by 5:00 p.m. CST unless otherwise noted.
  • December 19, 2018. Applications open.
  • February 1, 2019. Completed vendor applications due. All applications received after this date will be added to the wait-list.
  • February 15, 2019. Notification of committee results emailed to all applicants. Non-selected vendors will be placed on the waiting list.
  • March 1, 2019. Selected vendors must submit full payment to Victoria Parks and Recreation (phone: 361-485-3200) to confirm their space.
  • June 3, 2019. Cancellation deadline to receive refund
  • October 4, 2019 – times vary. Vendor setup. Texas Sales Tax Permit, Victoria County Temporary Food Service Establishment Permit (food vendors only) must be displayed.
  • October 4, 2019, 6 p.m. – 11:30 p.m. Festival open.
  • October 5, 2019, 10 a.m. – 11 p.m. Festival open.

Merchandise Vendors:

Cost if accepted:
$175.00 - 12'x12' space with 110 volt/20 amp dual outlet access
$350.00 - 24'x12' space with two (2) 110 volt/20 amp dual outlet access

Download the printable Bootfest Merchandise Vendor Application.(CLICK HERE).

Food Vendors:

Cost if accepted:
110 volt/20 amp dual outlet access - $400.00
220 volt/50 amp outlet access - $450.00
Water access included

Download the printable Bootfest 2019 Food Vendor Application.(CLICK HERE).

 

 

Bootfest Vendor Guidelines

The safety of Bootfest attendees and community property are our priorities.

Vendors that fail to follow these guidelines may be shut down, ejected or denied permission to return the next year.

 

Booth Space

  • Layout of the event, including vendor locations, is at the discretion of event management and is subject to many factors including crowd movement, booth needs and attendee experience.
  • Vendors or their staff must be on-site and their shop open at all times during the event hours.
  • Vendors are responsible for securing their both space and product. Security for the grounds will be provided by City of Victoria Police Department.
  • Vendors are to adhere to the dimensions of their allotted booth space and not place items such as tents, tables, chairs, and signage outside of their booth space.
  • Vendors are to use their entire vendor space for the display and sale of merchandise. Vendor space cannot be used for surplus product storage.
  • Booth space is non-transferable and cannot be sublet. Only the applying vendor along with their specified product(s) may occupy the space.
  • The sale of items from booths should be passive; “barking” or actively soliciting pedestrians is strictly prohibited.
  • The use of sound amplification systems within a vendor space is not allowed.
  • Vendors must provide their own tents, chairs, tables and signage.
    • Each leg of a vendor’s shelter (tent, canopy, umbrella) or free-standing vendor signage must have 40 lbs of weight secured in a safe fashion.
    • Bootfest officials may instruct vendors to dismantle their shelters or signage in-person or via a stage announcement if wind speed is expected to exceed 30 mph.

 

Compliance: Fire Safety, Health Permits and Taxes

  • All vendors must have and display a Texas Sales Tax Permit [application here].
  • Food vendors must have and display a temporary food service establishment permit [permit application pdf here] from the Victoria County Health Department. Bootfest will pay for a blanket permit from the Health Department, but vendors must register with County, Fire, & City. Each food vendor must comply with all City, County and State laws and/or ordinances. The Victoria Itinerant Vendors, Solicitors, & Outdoor Sales ordinance was updated in 2017. Find the current ordinance here.
  • Food vendor booths/trailers/vehicles must meet the State of Texas Department of Health Services standards.
  • Food vendor booths/trailers/vehicles must comply with all City of Victoria ordinances.
  • All food vendors will be inspected by the Victoria County Health Department and Fire Marshall.

Required Fire Suppression Equipment

The following is provided to show which vendors need what fire safety equipment. Vendors must provide their own fire-suppression equipment in good working order and all device inspection dates must be within 6 months.

Food Vendor

ABC (3-A:40-B:C) Fire Extinguisher

Frying or Cooking with Oil

BOTH

ABC (3-A:40-B:C) Fire Extinguisher
Class K Fire Extinguisher

Open Flame or Hot Tools

ABC (3-A:40-B:C) Fire Extinguisher

 

  • If cooking under a tent or other combustible material, the cooking operations must be a minimum of 48 inches from the combustible material.

 

Acceptable Vendor Products

Acceptable Items

  • Product categories stated and approved in your application, only
  • Prepared food (food vendors only)
  • Pre-packaged foods
  • Bottled water, soft drinks, lemonade or tea (food vendors only)
  • Art and hand made items
  • Candles, soap and other country crafts
  • Clothing
  • Boots and Shoes
  • Furniture: western and handmade
  • Toys and sealed-chemical glow items

Prohibited Items

  • Services, consultation or products installed or delivered at a later date
  • Sale or exhibit of animals
  • Glass containers for beverage or food
  • Offensive odor items (stink bombs)
  • Explosive or incendiary items (smoke bombs, snaps, etc.)
  • Firearms, knives or items that look like weapons
  • Alcohol and Tobacco
  • Illegal items
  • Items that fire hard projectiles (toy bows and arrows, crossbows)
  • Canned silly string or confetti items

Vendors should specify the items they intend to sell on their applications. City of Victoria representatives reserve the right to stop vendors from selling any product not specifed on an application.

 

Electricity

Vendors are expected to use power provided by the City; access to power is included in vending fees.

  • All food and general merchandise vendors located on streets have access to at least one 110 volt/20 amp, GFCI outlet.
  • 110-volt extension cords must be in good condition, 100′ in length, 3 pronged, UL rated for outdoor use, and rated for 20 amp use.
  • Vendors must provide their own extension cords, power strips and lighting.
  • If a circuit is broken repeatedly vendor may be denied continued access to electricity. Defeating GFCI protection is strictly prohibited.
  • The use of generators is prohibited.

Merchandise Vendors

  • 110 volt/20 amp outlet within 100′. The combined draw of appliances cannot exceed 20 amps.

Food Vendors

  • Food vendors are provided potable water via piping; access to water is included in vending fees.
  • 110 volt/20 amp outlet within 100′. The combined draw of appliances cannot exceed 20 amps.
  • 220 volt/50 amp circuits are available for food vendors. These circuits must be requested on the vendor’s application.
  • Food appliances must be commercial grade (NSF certified).

 

Water

  • Food vendors are provided potable water via piping; access to water is included in vending fees.
  • Waste water should be disposed of in the grey water receptacles provided for vendor convenience. It is illegal to discard waste-water into a public place, including gutters, grass, street, etc.

 

Clean-up

  • All vendors are responsible for their own trash and keeping their booth space clean. Trash containers are provided for your convenience.
  • Coals, grease and other damaging items should not be poured onto streets or grass.
  • Any and all spills must be cleaned up immediately and may result in fees if damages to property are incurred.

 

Payments and Cancellation

  • Payment must be made in full within 10 business days of being selected to vend at Bootfest.
  • No refunds may be processed after June 3, 2019.
  • Payment may be made by cash, check, or credit card. Checks should be made out to "City of Victoria."
  • Credit card payments over the phone are assessed a $3.00 service charge.
  • Refunds are not given for event cancellation based on weather or other events outside the City of Victoria's reasonable control.

 

More Questions?

  • Click here to see our list of Frequently Asked Questions.