Vendors

Thank you for your interest in vending at Bootfest!

Bootfest 2018 Vendor Applications are closed and selected vendors have been notified. Please see below to download the Bootfest 2018 Food Vendor and Merchandise Vendor Applications. Please fill out and return to be placed on the Waiting List.

Entering it's eigth year, Bootfest continues to draw 20,000+ attendees annually. Attendees come for the live Texas Country acts, the fun kids activities, the car, truck, and motorcycle show and the grand finale fireworks show. And of course, attendees come for the great merchandise and food.

Bootfest 2017 by the Numbers

  • Bootfest is free to attend!
  • Friday attendance (℮): 3,500-4,500
  • Saturday attendance (℮): 11,000-14,000

Application and Vending Timeline

We select vendors based on the attendee experience; a diverse, quality and unique selection of products festival-wide is our goal. Application does not guarantee selection to participate in Bootfest. We want our attendees to enjoy the selection of quality food and merchandise at Bootfest and return for it year after year. Likewise, we want our vendors to enjoy the event profitably.

  • Vendors must read and understand the Vendor Guidelines outlined below.
  • All deadlines are by 5:00 p.m. CST unless otherwise noted.
  • December 20, 2017. Applications open.
  • February 1, 2018. Completed vendor applications due. All applications received after this time will be added to the wait-list.
  • February 15, 2018. Notification of committee results emailed to all applicants. Non-selected vendors will be wait-listed.
  • March 1, 2018. Selected vendors must submit full payment and IRS Form W-9(pdf) to confirm their space.
  • August 6, 2018. Booth assignments and set-up info emailed.
  • October 5, 2018 – times vary. Vendor setup. Texas Sales Tax Permit, Victoria County Temporary Food Service Establishment Permit (food vendors only) must be displayed.
  • October 5, 2018, 6 p.m. – 11:30 p.m. Festival open.
  • October 6, 2018, 10 a.m. – 11 p.m. Festival open.

Merchandise Vendors:

Cost if accepted: $150.00 (for 12'x12' space), $300.00 (for 12'x24' space)
Includes shore power

Food Vendors:

Cost if accepted: $400.00
Includes shore power and water

 

 

Bootfest Vendor Guidelines

The safety of Bootfest attendees and community property are our priorities.

Vendors that fail to follow these guidelines may be shut down, ejected or denied permission to return the next year.

 

Booth Space

  • Layout of the event, including vendor locations, is at the discretion of event management and is subject to many factors including crowd movement, booth needs and attendee experience.
  • Vendors or their staff must be on-site and their shop open at all times during the event hours.
  • Vendors are responsible for securing their both space and product. Security for the grounds will be provided by City of Victoria Police Department.
  • Vendors are to adhere to the dimensions of their allotted booth space and not place items such as tents, tables, chairs, and signage outside of their booth space.
  • Booth space is non-transferable and cannot be sublet. Only the applying vendor along with their specified product(s) may occupy the space.
  • The sale of items from booths should be passive; “barking” or actively soliciting pedestrians is strictly prohibited.
  • The use of sound amplification systems within a vendor space is not allowed.
  • Vendors must provide their own tents, chairs, tables and signage.
    • Each leg of a vendor’s shelter (tent, canopy, umbrella) or free-standing vendor signage must have 40 lbs of weight secured in a safe fashion.
    • Bootfest officials may instruct vendors to dismantle their shelters or signage in-person or via a stage announcement if wind speed is expected to exceed 30 mph.

 

Compliance: Fire Safety, Health Permits and Taxes

  • All vendors must have and display a Texas Sales Tax Permit [application here].
  • Food vendors must have and display a temporary food service establishment permit [permit application pdf here] from the Victoria County Health Department. Bootfest will pay for a blanket permit from the Health Department, but vendors must register with County, Fire, & City. Each food vendor must comply with all City, County and State laws and/or ordinances. The Victoria Itinerant Vendors, Solicitors, & Outdoor Sales ordinance was updated in 2017. Find the current ordinance here.
  • Food vendor booths/trailers/vehicles must meet the State of Texas Department of Health Services standards.
  • Food vendor booths/trailers/vehicles must comply with all City of Victoria ordinances.
  • All food vendors will be inspected by the Victoria County Health Department and Fire Marshall.

Required Fire Suppression Equipment

The following is provided to show which vendors need what fire safety equipment. Vendors must provide their own fire-suppression equipment in good working order and all device inspection dates must be within 6 months.

Food Vendor

ABC (3-A:40-B:C) Fire Extinguisher

Frying or Cooking with Oil

BOTH

ABC (3-A:40-B:C) Fire Extinguisher
Class K Fire Extinguisher

Open Flame or Hot Tools

ABC (3-A:40-B:C) Fire Extinguisher

 

  • If cooking under a tent or other combustible material, the cooking operations must be a minimum of 48 inches from the combustible material.

 

Acceptable Vendor Products

Acceptable Items

  • Product categories stated and approved in your application, only
  • Prepared food (food vendors only)
  • Pre-packaged foods
  • Bottled water, soft drinks, lemonade or tea (food vendors only)
  • Art and hand made items
  • Candles, soap and other country crafts
  • Clothing
  • Boots and Shoes
  • Furniture: western and handmade
  • Toys and sealed-chemical glow items

Prohibited Items

  • Services, consultation or products installed or delivered at a later date
  • Sale or exhibit of animals
  • Glass containers for beverage or food
  • Offensive odor items (stink bombs)
  • Explosive or incendiary items (smoke bombs, snaps, etc.)
  • Firearms, knives or items that look like weapons
  • Alcohol and Tobacco
  • Illegal items
  • Items that fire hard projectiles (toy bows and arrows, crossbows)

Vendors should specify the items they intend to sell on their applications. City of Victoria representatives reserve the right to stop vendors from selling any product not specifed on an application.

 

Electricity

Vendors are expected to use power provided by the City; access to power is included in vending fees.

  • All food and general merchandise vendors located on streets have access to at least one 110 volt, 20 amp, GFCI outlet.
  • 110v extension cords must be in good condition, 100′ in length, 3 pronged, UL rated for outdoor use, and rated for 20 amp use.
  • Vendors must provide their own extension cords, power strips and lighting.
  • Vendor must specify type of receptacle used by their setup in vending application.
  • If a circuit is broken repeatedly vendor may be denied continued access to electricity. Defeating GFCI protection is strictly prohibited.
  • The use of generators is prohibited.

Arts and Crafts Vendors

  • 110 volt, 20 amp outlet within 100′. The combined draw of appliances cannot exceed 20 amps.

Food Vendors

  • Food vendors are provided potable water via piping; access to water is included in vending fees.
  • 110 volt, 20 amp outlet within 100′. The combined draw of appliances cannot exceed 20 amps.
  • 220 volt circuits are available for food vendors, providing access for up to 50 amps. These circuits must be requested on the vendor’s application.
  • Food appliances must be commercial grade (NSF certified).

 

Water

  • Food vendors are provided potable water via piping; access to water is included in vending fees.
  • Waste water should be disposed of in the grey water receptacles provided for vendor convenience. It is illegal to discard waste-water into a public place, including gutters, grass, street, etc.

 

Clean-up

  • All vendors are responsible for their own trash and keeping their booth space clean. Trash containers are provided for your convenience.
  • Coals, grease and other damaging items should not be poured onto streets or grass.
  • Any and all spills must be cleaned up immediately and may result in fees if damages to property are incurred.

 

Payments and Cancellation

  • Payment must be made in full within 10 business days of being selected to vend at Bootfest.
  • No refunds may be processed after June 1, 2018.
  • Payment may be made by cash, check, or credit card. Checks should be made out to "City of Victoria."
  • Refunds are not given for event cancellation based on weather or other events outside the City of Victoria's reasonable control.

 

More Questions?

  • Click here to see our list of Frequently Asked Questions.